Services

Bco Connects

0. Bco Connects – Virtual and hybrid meetings

Staying close together in the distance

Bco Connects is a Bco Congresos exclusive 360º service that offers you the integral organization of virtual and hybrid meetings and e-learning experiences. Discover how can we switch on your project.

Strategic consultancy

1. Strategic consultancy

Efficiency, the DNA of our work philosophy

Data analysis of previous editions such as participation, income and expenditure
Advice on the determination of registration, exhibition and sponsorship fees
Economic/financial management and advising (budget elaboration and monitoring, invoicing, incomes collection, expenses management and monitoring, clearance of accounts and elaboration of the accounting records)

Scientific content and speakers

2. Registration

Every participant deserves a VIP treatment

Online registration management
Invoicing and payment control and monitoring
Personalized assistance to participants
Elaboration of statistics and reports

3. Scientific content and speakers

The key to success for increasing attendance

Online management abstracts reception, evaluation and confirmation process
Assistance to chairpersons, speakers and committees (including the coordination of travel, transfers and accommodation)
Planning and organization of the oral and poster sessions
Advising on the publication of the abstract book
Onsite coordination of the oral and poster sessions

Sponsorship and exhibition

4. Sponsorship and exhibition

Our aim is to maximize the ROI for all stakeholders involved

Management of the data base of potential sponsors/exhibitors
Hiring of the space needed for the commercial exhibition
Elaboration of a floor plan with the distribution of the stands
Elaboration of a promotional dossier for sponsors and exhibitors
Promotion and sell of the sponsorship packages and stands
Invoicing and payment control and monitoring
Coordination and supervision of the exhibition assembly
Onsite assistance to sponsors and exhibitors

Venue

5. Venue

An strategic election for the success of your meeting

Advising on the selection of venue
Negotiation with the venues in order to get the most advantageous economic agreements
Planification with the venues of all the necessary aspects for an excellent development of the meeting

Social program

6. Destination consultancy

Proven track record

Hiring of the necessary services for the Congresses, among others:

Catering
Technical equipment
Auxiliary staff and hostesses
Stands set up
Printing or digital recording
Signage and decoration
Transportation

7. Social program

Originality and quality, the key for success

Planification and organization of the social and accompanying program
Hiring of the venues and other required service

Housing

8. Housing

Exclusive hotel search for guaranteeing best available rates

Identification of the closest hotels to the venue of the Congresses and room block if required
Negotiation of the most advantageous hotel rates for the Congresses
Online management of the hotel reservations

Marketing and communication

9. Marketing and communication

Specialists in marketing and 360º communication

Meeting website
Meeting App
Newsletters
Social media 24/7
WhatsApp mailing
Elaboration of a promotion strategy in meetings related to the specialization

Other added value services

Speaking your language, understanding your needs

The PCO profession is in a constant evolution, just as the needs and requirements of our clients. We are aware that the expectations of the market and our clients are rising and that you are looking for added value related to the stakeholder you are planning to involve in your project.

Bco Congresos is highly committed to improving the quality level of service and to setting standards for our profession by constantly identifying the changing market needs, new trends and ultimately to satisfy the increasing expectations of our clients.

The most important aspect of any collaboration is the alignment of all partners involved in order to achieve the set objectives. Besides the planning and efficient management of your congress, you are looking for guidance, assessment and consultancy in many areas beyond the organization and logistics. This is why Bco Congresos has developed the following services: