Services and solutions

Services and solutions

Virtual and hybrid meetings

0. Virtual and hybrid meetings

Staying close together in the distance

  • The only PCO that offers an in-house 360° service for the management of your virtual or hybrid meeting
  • We put at your disposal the most advanced technological solutions adapting them to your specific needs
  • Our expertise of more than 30 virtual meetings successfully organized is a guarantee of a positive outcome and on-line experience
  • You’ll also be pleasantly surprised by our highly competitive rates. Contact us and discover what we can do for you
Strategic consultancy

1. Strategic consultancy

Efficiency, the DNA of our work philosophy

  • Data analysis of previous editions such as participation, income and expenditure
  • Advice on the determination of registration, exhibition and sponsorship fees
  • Economic/financial management and advising (budget elaboration and monitoring, invoicing, incomes collection, expenses management and monitoring, clearance of accounts and elaboration of the accounting records)
Scientific content and speakers

2. Registration

Every participant deserves a VIP treatment

  • Online registration management
  • Invoicing and payment control and monitoring
  • Personalized assistance to participants
  • Elaboration of statistics and reports

 

3. Scientific content and speakers

The key to success for increasing attendance

  • Online management abstracts reception, evaluation and confirmation process
  • Assistance to chairpersons, speakers and committees (including the coordination of travel, transfers and accommodation)
  • Planning and organization of the oral and poster sessions
  • Advising on the publication of the abstract book
  • Onsite coordination of the oral and poster sessions
Sponsorship and exhibition

4. Sponsorship and exhibition

Our aim is to maximize the ROI for all stakeholders involved

  • Management of the data base of potential sponsors/exhibitors
  • Hiring of the space needed for the commercial exhibition
  • Elaboration of a floor plan with the distribution of the stands
  • Elaboration of a promotional dossier for sponsors and exhibitors
  • Promotion and sell of the sponsorship packages and stands
  • Invoicing and payment control and monitoring
  • Coordination and supervision of the exhibition assembly
  • Onsite assistance to sponsors and exhibitors
Venue

5. Venue

An strategic election for the success of your meeting

  • Advising on the selection of venue
  • Negotiation with the venues in order to get the most advantageous economic agreements
  • Planification with the venues of all the necessary aspects for an excellent development of the meeting
Social program

6. Destination consultancy

Proven track record

Hiring of the necessary services for the Congresses, among others:

  • Catering
  • Technical equipment
  • Auxiliary staff and hostesses
  • Stands set up
  • Printing or digital recording
  • Signage and decoration
  • Transportation

 

7. Social program

Originality and quality, the key for success

  • Planification and organization of the social and accompanying program
  • Hiring of the venues and other required service

 

Housing

8. Housing

Exclusive hotel search for guaranteeing best available rates

  • Identification of the closest hotels to the venue of the Congresses and room block if required
  • Negotiation of the most advantageous hotel rates for the Congresses
  • Online management of the hotel reservations
Marketing and communication

9. Marketing and communication

Specialists in marketing and 360º communication

  • Meeting website
  • Meeting App
  • Newsletters
  • Social media 24/7
  • WhatsApp mailing
  • Elaboration of a promotion strategy in meetings related to the specialization
Other added value services

Other added value services

Speaking your language, understanding your needs

The PCO profession is in a constant evolution, just as the needs and requirements of our clients. We are aware that the expectations of the market and our clients are rising and that you are looking for added value related to the stakeholder you are planning to involve in your project.

Bco Congresos is highly committed to improving the quality level of service and to setting standards for our profession by constantly identifying the changing market needs, new trends and ultimately to satisfy the increasing expectations of our clients.

The most important aspect of any collaboration is the alignment of all partners involved in order to achieve the set objectives. Besides the planning and efficient management of your congress, you are looking for guidance, assessment and consultancy in many areas beyond the organization and logistics. This is why Bco Congresos has developed the following services:

Strategic planning of bids

Management and consultancy for associations

Development of new sponsorship strategies and industry partner programs

Education / training