How we work
7 steps to success: from reflection to action
We couple experience and professionalism for the success of your congress.
We prepare a detailed financial analysis of your congress
The selection of the venue that adapts best for your congress is essential for achieving the objectives set
Bco Congresos counts on a wide variety of congress venues in more than 150 destinations. Our team of professionals provides you with their knowledge, experience and negotiation skills with venues to achieve the best professional outcome and financial results for your congress.
We believe every participant deserves VIP treatment. We take care of every last detail
Bco Congresos manages registrations, acts as the central communication hub with all congress participants and also provides analysis and statistics of all relevant registration data for future marketing activities.
A high-level and well structured scientific program is the key to success and ultimately the driving force for increasing participation
Bco Congresos always works closely with the Scientific Committee of the congress and provides advice on the planning, structure, formats and development of the scientific program as well as speakers management. Key tasks and responsibilities include:
We will take care of the entire abstract management process allowing you to focus exclusively on the quality of the scientific program
Our aim is to maximize the ROI for all stakeholders involved
Our active participation in the organization of many international congresses gives us the competitive advantage of owning a comprehensive data base of potential sponsors and exhibitors in many sectors and professional communities as well as the knowledge of their specific needs and preferences.
We take care of designing the exhibition floor plan, to determine the price of exhibition space, booths and sponsorship packages, as well as to create a sponsorship and exhibitor prospectus.
We will proactively approach all potential companies and institutions with the intention to maximise their participation in the meeting and to guarantee the best possible return on investment and/or objectives. Careful listening and quality delivery of products and services onsite that meet or even exceed their expectations, is essential to accomplish our “win-win” philosophy.
Specialists in marketing and 360º communication
We will assess you in the design, production and distribution of all the relevant information and promotion material of your congress with the aim of maximizing attendance as well as sponsor and exhibitor participation.
In order to achieve that aim we will use, among others, the following tools and services:
Graphic design is not about what you see, but what you should do to make other people actually see it
We create and design the congress image with the idea to consistently apply the graphic design in all digital and printed material used for the congress promotion. It has to draw attention, support your brand message and be easily recognizable.
Proven track record
For the logistics of a meeting it is essential to have a profound knowledge of the destination and an excellent relationship with the local suppliers.
We will only select quality suppliers who are aligned with our philosophy of becoming a partner and solution provider for the meeting.
Grupo Barceló’s buying power and network of 700 retail offices in 4 continents allow us to offer a personalized service in many destinations and preferred rates with selected partners. We will manage and coordinate all services for your congress, both
on- and off-site, including audiovisual equipment, catering, hostesses, photographer, signage, transport among many others. We will also take care of aspects such as CME accreditation or insurance and many other needs which may arise.
Our exclusive hotel search and booking engine guarantees congress participants availability at the most strategic hotels at best available rates
After identifying the most suitable hotels for your congress, we will select and block rooms that meet the specific needs of your congress participants profile offering personalized services to both groups and individuals as follows:
We ensure best value for money at all official selected hotels.
Originality, quality and networking opportunities, the keys for success of your activities and events being held during your congress
Thanks to our involvement in hundreds of different networking events, we will be able to provide you with innovative ideas and unique venues for the social program of your congress. Although the scientific part is the most important aspect of any congress, this is a unique opportunity to enhance the overall delegate experience.
Technology is not an option, it is an essential part of an engaging event
Applying the most advanced technology in your congress will enable your congress participants to experience an engaging and unique event.
Bco Congresos is able to assist you with innovative ideas and how to implement them such as:
We can manage all aspects of our client´s travel, paying attention to the special requirements of participants and speakers
From a local to a global level, our services and methods guarantee the highest level of service in management and assistance for our client. The travel management includes, among others, the following services:
Speaking your language, understanding your needs
The PCO profession is in a constant evolution, just as the needs and requirements of our clients. We are aware that the expectations of the market and our clients are rising and that you are looking for added value related to the stakeholder you are planning to involve in your project.
Bco Congresos is highly committed to improving the quality level of service and to setting standards for our profession by constantly identifying the changing market needs, new trends and ultimately to satisfy the increasing expectations of our clients.
The most important aspect of any collaboration is the alignment of all partners involved in order to achieve the set objectives. Besides the planning and efficient management of your congress, you are looking for guidance, assessment and consultancy in many areas beyond the organization and logistics. This is why Bco Congresos has developed the following services: